Health & Safety - COVID-19 Coronavirus updates

UPDATE NOVEMBER 20, 2020 - Winter/Spring COVID Response Plan 

Great Plains College’s Fall Re-Open Plan has been extended until June 30, 2021. This document, with amendments, will now be referred to as our Winter/Spring COVID Response Plan. The following adjustments have been incorporated – for your ease, changed content is reflected in green font in the document:

· Updated masking protocols - this includes information about mandatory masking as it relates to the provincial government public health order.

· Clarification that Public Health deems individuals as a 'close contact', not the college. Further information about what Public Health deems a close contact can be found on their website.

· Program details updated in the appendices.

As always, feel free to ask questions of any college staff if you require clarification. We are all here to help, support and encourage you as we continue on this journey. We know this is not an easy time for anyone!

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UPDATE NOVEMBER 18, 2020 - Mandatory Masking Required at all College Locations

As messaged within their November 17, 2020 daily COVID-19 update, the provincial government amended their Public Health Order to make masks mandatory in all indoor public spaces in Saskatchewan. In response to this announcement, masks will be mandatory at all Great Plains College locations effective Thursday, November 19, 2020. 

This includes classrooms (both instructors and students), hallways, lobbies, meeting spaces, study spaces, elevators, recreation facilities, shared offices, washrooms, and other campus/program centre spaces. Unless supported by a documented risk assessment, face masks may only be removed to eat, drink and while engaged in physical exercise. In these cases, physical distancing must be maintained.     

We have received clarification from Public Health that employees who have their own office can work in their office without a mask, provided they are by themselves and their door is closed (as an additional precautionary measure).   

There are some exceptions to mandatory face masks—children under two years of age, those who cannot don or doff a mask, individuals requiring a medical exception.  However in general, it is expected that all college community members, as well as visitors, will follow this requirement.    

This Public Health Order will be in effect until December 17, 2020 and then will be subject to review by the provincial Chief Medical Health Officer.  

Thank you for your ongoing cooperation.

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UPDATE NOVEMBER 15, 2020 - Mandatory Masking

Please be advised that the provincial government has extended mandatory masking in indoor public places to all Saskatchewan communities with populations of 5,000 or greater.

This includes the censuses metropolitan areas – the neighbouring communities or municipalities -- situated around the largest urban centres of Saskatchewan. Due to their proximity to the urban centres and high rate of retail, workplace and service integration, they are included even if their independent populations are less than 5,000 residents.

As of Monday, November 16, the following college locations will require masks (non-medical mask or cloth face covering) to be worn indoors at all times until further notice:

  • Kindersley
  • Martensville
  • Swift Current
  • Warman

This includes classrooms (both instructors and students), hallways, lobbies, meeting spaces, study spaces, elevators, recreation facilities, shared offices, independent offices, washrooms, and other campus/program centre spaces. Unless supported by a documented risk assessment, face masks may only be removed to eat, drink and while engaged in physical exercise. In these cases, physical distancing must be maintained.   

There are some exceptions to mandatory face masks—children under two years of age, those who cannot don or doff a mask, individuals requiring a medical exception—but in general, it is expected that all college community members, as well as visitors, will follow this requirement.  

Information on masks and how to use them properly is at http://www.saskatchewan.ca/masks. 

College locations/communities that are not under mandatory masking orders by Saskatchewan Public Health are expected to adhere to the college’s current enhanced masking protocols (when in transit and in any situation where physical distancing cannot be maintained or predicted).

Thank you, in advance, for your cooperation.

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UPDATE NOVEMBER 9, 2020 - Enhanced Mask Protocol for all College Campus Locations

With the increase in the number of COVID-19 cases across our province, Great Plains College has decided to enhance its masking protocols. We want to mitigate the risk of transmission by requiring masks in specific circumstances. 

Effective immediately, masks are required: 

  • When you are in “transit”
    • entering/exiting the facility
    • hallways
    • washrooms
    • lounge/common areas
    • moving around the classroom 
    • leaving your office/classroom
  • In any situation where physical distancing cannot be maintained or predicted.

For example: 

  1. When seated at your desk, you may remove your mask if you choose. However, if you get up to move around the classroom or leave the classroom, you are required to put on your mask.

  2. All individuals entering college buildings will be required to wear a mask.     

We will continue to comply with Public Health Orders in effect. As these orders change, we will adapt accordingly.

We appreciate your patience and adaptability within this pandemic environment. 

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UPDATE OCTOBER 21, 2020 - Great Plains College Approved to Re-Open to International Students

Amended federal government travel restrictions will allow international students to enter Canada starting October 20, 2020. The health and safety of all students, staff and campus community continues to be a priority. As such, Great Plains College, in collaboration with other post-secondary institutions, has developed a comprehensive readiness plan to safely welcome and support international students, which comply with both provincial and federal government guidelines.

As an international student, there will be pre-arrival requirements and a 14-day mandatory quarantine for you and co-arriving immediate family member(s). The quarantine will take place at the University of Regina’s student residence. Here, monitoring and testing by federal and provincial health officials will take place as required and COVID-19 health guideline orientation information and support services for students with questions or health needs, will be provided.

Students will not be authorized to attend Great Plains College campuses until they have sufficiently completed the quarantine period and achieved approval from health officials. For questions or more information, please email international@greatplainscollege.ca or phone +1-306-778-5460.

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UPDATE/REMINDER FOR STUDENTS - October 13, 2020
Steps to take if experiencing flu-related symptoms

1. While on campus, if you experience flu-related symptoms, fever, cough, headache, muscle and/or joint aches and pains, sore throat, chills, runny nose, nasal congestion, conjunctivitis, dizziness, fatigue, nausea/vomiting, diarrhea, loss of appetite, loss of sense of taste or smell, shortness of breath or breathing difficulty, we ask you to:

a. Advise your instructor you are sick.
b. Leave campus.
c. Contact the HealthLine at 8-1-1 for further direction.
d. Advise your instructor of direction provided by HealthLine (Public Health) by phone or email.
e. Follow the direction of Public Health.
f. Return to campus:
     i. if COVID positive – only when Public Health informs you can return and when you are 48 hours symptom free;
     ii. if COVID negative - when you are 48 hours symptom free; or 
     iii. if not tested for COVID - when you are 48 hours symptom free.

2. If you cannot leave campus immediately, you will be instructed to wear a non-medical mask and to wait in a designated area until your transportation arrives.

3. If you become ill while at home, do not come to campus and follow the steps outlined in #1 above.

4. Please note information shared by the Saskatchewan Health Authority around symptom and seasonal allergies. 

 

FREQUENTLY ASKED QUESTIONS

REPORTING AND CONFIDENTIALITY

1. Am I required to inform the college if I test positive for COVID-19 and/or required to self-isolate due to COVID-19?**
a. Yes. Please tell your instructor. Your instructor will then inform only administrative staff who are required to know. This includes your Program Coordinator, Region Manager and associated Director. Your personal information will be kept confidential. This information will:
     i. support contact tracing efforts in conjunction with Public Health – this may include provision of information on individuals you have been in contact with in your class and at the college;
     ii. prompt workspace disinfection protocols required on campus; and
     iii. guide processes for returning to campus when it is safe to do so.

2. Do I need to inform anyone else at the college if I test positive for COVID and/or am required to self-isolate due to COVID-19?**
a. No. You are not obligated to inform anyone other than your instructor.

     **Please note:
        a. If you tested positive and choose to disclose your personal health information to your colleagues/friends, that is your decision.
        b. If you test positive and want the college to disclose your personal information to individuals other than those outlined in this document (Program Coordinator, Region Manager, associated Director), you must provide written consent of what information we are permitted to share and with whom.

3. Will the college disclose the reason for my absence on campus?
a. No. See the staff-student privacy policy.

4. If an employee or student is being tested for COVID-19, does the college notify the college community?
a. The college community will not be notified if an employee or student is being tested. However, if a positive case of COVID-19 exists on campus, the college will notify staff and students without sharing the individual’s name.

CLOSE CONTACT

5. What does it mean to be “in close contact"?
a. The Government of Saskatchewan website outlines several different ways someone can be considered in close contact with someone diagnosed with COVID-19. For example, you may be in close contact if you have:
     i. provided care for someone with COVID-19 or who had other similar close physical contact without appropriate personal protection equipment;
     ii. lived with or had close prolonged contact (within two metres) with someone with COVID-19 while the individual was symptomatic and not self-isolating;
     iii. had direct contact with the body fluids of a someone with COVID-19 (for example, was coughed or sneezed on);
     iv. shared personal items, such as drinking cups or utensils, with someone while they were symptomatic; and
     v. been an airplane passenger seated within two metres of a symptomatic case or crew member serving the symptomatic case.

6. What can my classmates and friends, who I have been in close contact with, expect if I test positive for COVID-19?
a. Any individuals named as a close contact will be contacted by Public Health and will receive guidance from them directly.

7. What do I do if I know that I have been in close contact with someone diagnosed with COVID-19?
a. At the direction of the www.saskatchewan.ca website, and/or Public Health, individuals who have been in close contact with someone who has been diagnosed COVID-19 are required to self-isolate for 14 days from his/her last contact with the individual.

8. Do I still have to self-isolate if I have been in close contact with someone diagnosed with COVID-19, but I tested negative?
a. Yes. As directed by Public Health, you are still required to self-isolate. Even though you tested negative, you are still required to self-isolate for 14 days from your last contact with the individual diagnosed with COVID.

ON CAMPUS

9. If I don’t have symptoms and I have been exposed to someone with flu or flu-symptoms in the last 14 days, can I come on campus?
a. Yes. Unless directed by Public Health, individuals who have no symptoms and may have been exposed to COVID-19 (but you are not sure), should self-monitor.

10. When a student tests positive for COVID-19, what is the process for that individual to be cleared to return to campus?
a. Public Health is in daily contact with individuals who have been diagnosed with COVID. Therefore, Public Health will advise you when you are no longer required to self-isolate and you may return to campus. You must receive authorization from Public Health prior returning to campus.

11. What will the college do if someone who has been on campus tests positive for COVID-19?
a. The college will advise staff and students:
     i. that there is a positive case of COVID-19 on campus without revealing information regarding the case or the individual’s name;
     ii. the actions the college is taking to ensure staff and student safety; and
     iii. that they may be contacted by Public Health if they have been named as a contact.

If Public Health determines that an individual poses a risk of COVID-19 transmission at the college, Public Health will direct the actions required in consultation with the college.

12. Who do I contact if I have questions?
a. You can ask your Program Coordinator, instructor and/or refer to the college's COVID-19 health & safety update page.

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Welcome from the President

Welcome all Great Plains College students!

I hope this note finds you well and ready to make 2020-21 outstanding, as you embark on the new academic year.

Our staff are here to listen and help guide you to completion and successful graduation of your program. As you move through the year, please remember that the pandemic has brought forward a new learning environment for all of us – one that will require your continued patience, cooperation and constructive suggestions, so that we can make improvements, enhancements and adjustments, and move forward in a good way.

The college is committed to making sure that your health and safety is protected. As such, I want to encourage you to follow the provincial health and safety guidelines and protocols that have been put in place, as closely as possible. By doing this, I’m sure we will be able to provide a positive on-campus experience and a successful year. 
In the meantime, stay healthy, positive and well. I look forward to hearing about your accomplishments and wish you the very best.

Sincerely,

David Keast
President & CEO
Great Plains College

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FALL 2020 RE-OPEN PLAN > Update August 11, 2020

Here at Great Plains College, we are excited to welcome our students and staff for the fall 2020 semester!  A full complement of programs and services will be available at all of the college’s seven locations.

However, the delivery of our educational programs and services will look a little different this year due to the ongoing presence of COVID-19. Our programs will be structured in a blended delivery model.  Students will be offered a combination of in-person and distance/online learning environments, with the delivery model varied between specific programs and courses.

With our continued priority focusing on the health and safety of students, staff, faculty and the general public within our buildings, our staff have been busy preparing for the fall semester.  A comprehensive Fall Re-Open Plan has been developed that outlines the college’s preparations, processes and expectations of students, staff and faculty.  It will encompass the timeline of August 17 – December 31, 2020.

Within the context of COVID-19 and any provincial health guidelines which will apply, our management and staff will be working hard to provide students with the best on-campus experience possible under these circumstances.

Welcome to Great Plains College!  If you have any questions, please contact us via email at info@greatplainscollege.ca or by phone at 1-866-296-2472.

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COLLEGE PREPARES TO WELCOME STUDENTS FOR FALL 2020 - July 15, 2020

The college's preparations for the fall 2020 semester will welcome students into a blended learning environment. Students will be offered a combination of in-person and distance/online learning environments, with the delivery model varied between specific programs and courses.

All of the college's locations will be open and will provide a full complement of programming and services. The college is working in conjunction with the Ministry of Advanced Education, Ministry of Health and other post-secondary institutions in the province to develop plans that will emphasize the health and safety of all students, staff, faculty and the general public while within their locations.

For more information, see the college's full news release at https://www.greatplainscollege.ca/news-and-events/great-plains-college-prepares-welcome-students-fall-2020.

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SUMMER RE-OPEN PLAN UPDATE - June 21, 2020

The college has developed a plan to address student and community needs during the summer months of 2020. The plan includes enhanced support for existing and prospective students, providing safety-specific industry training at several campus locations, and preparations for the fall programming.

All strategies will strictly emphasize public health safety guidelines and protocols as determined by the Chief Medical Health Officer.

For more information, see the college’s news release at https://www.greatplainscollege.ca/news-and-events/great-plains-college-moving-forward-limited-services-summer-re-open-plan.

Campus locations are open on various weekdays and various office hours. However, advance appointments are required – call your desired campus office to schedule an appointment to visit that campus, or alternately email info@greatplainscollege.ca or phone 1-866-296-2472.

Student Adviser availability – we are pleased to announce that the Student Advisers have returned to campus locations two days per week and will be available for in-person discussions with students. Appointments must be booked in advance – no walk-in opportunities are available. The advisers will continue to be available at other times for telephone consultations as well.

Student Adviser appointments can be secured by directly phoning or emailing the adviser for your program (see campus adviser contact information at www.greatplainscollege.ca/admissions-scholarships/student-advising ). Alternately, you may call 1-866-296-2472 to be referred to the adviser that you wish to see.

Skills and Safety Training courses – a limited number of courses have returned to Swift Current and Kindersley campuses. With an emphasis on health and safety, class sizes will be limited so plan to register early! The Heavy Equipment Operator (HEO) program will be offered in mid-August at the Warman campus.

For more information on scheduled courses, dates, locations and contact details for registration, visit www.greatplainscollege.ca/safety.

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COVID-19 CORONAVIRUS UPDATE - JUNE 2, 2020

As life continues in this unprecedented manner, students are facing more and more challenges. This has become most evident with the rapid distribution of Great Plains College's COVID-19 Emergency Relief Bursary. Over $97,000 was disbursed in a very short time and funds have now been depleted.

However, there are still many financial options available for students:

Additionally, Great Plains College is extending the scholarship deadline for new student applicants to June 30 and have implemented free counselling services for students. To access free counselling, students simply go to www.inkblottherapy.com/greatplains and register using their college email address. It is our hope that students will be able to easily access the services, bursary and scholarship options and get the support they need to pursue their educational goals during this unusual time. 

On the operational front, we continue to work closely with our ministries to determine our “next steps” for reopening the campuses and continuing our programming. Please check back for regular updates.  

COVID-19 CORONAVIRUS UPDATE - APRIL 27, 2020

Great Plains College, with support from the Ministry of Advanced Education, is pleased to announce that an Emergency Relief Bursary will be available as of April 27, 2020. The bursary is meant to provide assistance to college students whose continued education is at risk due to unexpected financial issues during the COVID-19 pandemic. 

One-time payments of $750, $500 or $300 will be available to successful applicants that meet the student eligibility criteria.

Applications can be downloaded at www.greatplainscollege.ca/bursary and must be received prior to September 30, 2020. Please note that funds for the bursary are limited.

Additionally, the Government of Canada has announced several programs at www.canada.ca/en/department-finance/economic-response-plan.html#individuals offering financial support for individuals. We encourage you to investigate these alternative financial options.

The Government of Saskatchewan, through the Ministry of Social Services, also has programs that provide funds to individuals in emergency situations.  Information about these programs is available at saskatchewan.ca/income-support or by calling Toll Free: 1-866-221-5200.

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COVID-19 CORONAVIRUS UPDATE - APRIL 3, 2020

In an ongoing response to COVID-19, employees and students of Great Plains College are to continue working and studying from home until further notice. The general public will no longer have physical access to college locations. However, college staff can be reached by calling 1-866-296-2472 or emailing info@greatplainscollege.ca.

As such, major events, including convocation, will be postponed until further notice. This does not mean students will not graduate, but that the celebration and formal recognition of doing so will take place at a later date.

The college is following recommendations from the Chief Medical Health Officer of Saskatchewan and the Ministry of Advanced Education. We will continue to follow the advice of government and health officials in the coming weeks and will provide notice when current work and study-from-home arrangements will change.

If you have questions and/or require support from a health perspective, the following tools are available:

  • Free counselling services (Great Plains College students only) – To access free counselling simply go to www.inkblottherapy.com/greatplains and register using your GPC email address. In the past, you were required to contact your student adviser and the adviser would sign you up for the free counselling service. In order to make this service more confidential, you can now access free counselling directly through the service provider. If you happen to encounter issues then you will need to contact your student adviser to assist, but it is our hope that you will be able to easily access the service and get the support that you need during this unusual time. If you are currently receiving free online counselling through Great Plains College, you do not need to re-register, you can either continue to receive the services as you have in the past or you can access the services from the link provided above.  
  • HealthLine 811 – Call 811 for health-specific questions about COVID-19.
  • Saskatchewan Public Safety Agency Toll Free Line - Call 1-855-559-5502 for non-health specific questions about COVID-19 and to report violations of the mandatory public health orders.
  • COVID-19 Health System Information - The www.saskatchewan.ca/COVID19 website is an online source for all COVID-19 information in Saskatchewan and hosts the SK Health Authority’s Self-Assessment Tool, which can help determine whether you need a referral for COVID-19 testing. Public inquiry email is also available at COVID19@health.gov.sk.ca.

Additionally, it’s important to know about Canada’s Emergency Response Benefit. 

The Federal government has just announced funding to support people who have lost income due to the Covid-19 pandemic. Applications for this open April 6 through the Service Canada online. In order to be eligible for this program you need to meet the following criteria:

  1. You must be in a situation where you have not received income in the past 14 days.
  2. You must have earned a minimum of $5,000 in the past 12 months through employment, self-employment, maternity or parental leave benefits.  

The majority of information available to date can be found at: www.canada.ca/en/services/benefits/ei/cerb-application.html.

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COVID-19 CORONAVIRUS UPDATE - March 20, 2020

Effective March 21, the general public (including students) will not have access to Great Plains College locations without an appointment. On-site services, such as exam invigilation and Safety Training, will not be available from March 21-April 5 inclusive.

Alternative methods are being used to deliver programming during this time. Current students are encouraged to contact their program coordinator directly for details.

The college will continue to maintain its services remotely and will be answering inquiries via email (info@greatplainscollege.ca) and phone (1-866-296-2472).

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COVID-19 CORONAVIRUS UPDATE - March 18, 2020

Earlier today, Saskatchewan was put into a State of Emergency with respect to the COVID-19 pandemic. As such, Great Plains College locations will move into a "restricted access" status. This means that campuses will remain open with minimal staff for March 19 and 20.

Skills and Safety Training has also been suspended for the remainder of the week, in addition to post-secondary, Adult Basic Education, English Language Training and Essential Skills programming.  

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COVID-19 CORONAVIRUS UPDATE - March 16, 2020

In partnership with the province's other post-secondary institutions, Saskatchewan Regional Colleges, including Great Plains College, is suspending all classes and programming, with the exception of Skills and Safety Training, for the remainder of this week (March 17-20). This includes post-secondary, Adult Basic Education, English Language Training and Essential Skills programming. Skills and Safety Training will continue as scheduled.

Great Plains College programs will be offered through alternative delivery options, where possible, to reduce the risk of COVID-19 transmission, effective March 23.

The class schedule for this week is below:

  • March 17-20: in-person classes are suspended.
  • March 20: more information will be provided regarding alternative delivery where possible.
  • March 23: alternative delivery programming for students will begin, where possible.

Updated information for students will be provided via Great Plains College email by their relevant program coordinators.

Great Plains College campuses and program centres are not closing at this time. Regular staff services will be available at each location.

All non-essential gatherings and events will be cancelled until further notice. Events and activities not directly connected to academic programs are postponed. This includes, but is not limited to: Safety Breakfast, Toastmasters, Line Dancing and the 567 Workshop Seminar that were to be/are hosted at Swift Current Campus. Public exams and invigilation will continue to take place across the college locations, as will services provided by Fresh Start in Maple Creek.  

Travel

Over the weekend, the Federal Government and Saskatchewan’s Chief Medical Health Officer recommended that any residents currently travelling internationally should return to Canada while commercial options are available. The Federal Government and Saskatchewan’s Chief Medical Health Officer also recommend avoiding all non-essential international travel until further notice.

All travellers returning from international destinations - including the United States - need to self-isolate and monitor their health for 14 days upon return. Travellers returning from within Canada are advised to self-monitor for 14 days upon return. If they have or develop acute respiratory or flu-like symptoms, they should contact 811 Healthline.

These measures are put in place to limit the spread of COVID-19 in Saskatchewan, protect residents from exposure to the virus and reduce the impact of COVID-19 on the health system.

Questions

If you have questions, please refer to details via:

We know COVID-19 is causing unusual and challenging times. Thank you for your patience and cooperation - we all can help to prevent the spread of COVID-19 if we each do our part and work together. The health, safety and security of our students and employees is of the utmost importance. 

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COVID-19 CORONAVIRUS UPDATE - March 13, 2020

The COVID-19 (coronavirus) is impacting various countries throughout the world, including Canada. As part of our emergency preparedness, Great Plains College has a pandemic plan with protocols and procedures in place in the event that they are required. Great Plains College continues to monitor the COVID-19, in consultation with the Saskatchewan Health Authority, and will provide relevant information to staff and students as needed.

For the most up-to-date and accurate information, visit the Public Health Agency of Canada or Government of Saskatchewan websites.

While Saskatchewan has recorded its first presumptive positive case of the COVID-19 coronavirus on March 12, 2020, Great Plains College continues to operate as usual. Should that change, it will be under the advice of the Public Health Agency of Canada and the Saskatchewan Health Authority, which are closely monitoring this situation.

Preventative measures

It’s not unusual that the current COVID-19 outbreak may cause some people additional concern when it comes to the regular cold and flu season. While staff and students are encouraged to contact their family physician or Saskatchewan Health Authority Health Line with any individual health concerns or questions, it’s important to remember that there are a number of recommended precautions that can help prevent illness: 

  • wash your hands frequently with soap and water for at least 20 seconds
  • sneeze into your sleeve or elbow and throw away soiled tissues as soon as possible, followed by hand washing
  • avoid touching your eyes, nose, or mouth
  • stay home if you are sick
  • make sure that your vaccinations are up-to-date

Travel

As cases of COVID-19 are detected globally, the Government of Canada and Saskatchewan public health will update travel notices. As such, the Government of Canada has issued travel health advisories for COVID-19 in China, France, Germany, Hong Kong, Iran, Italy, Japan, Singapore, South Korea and Spain.

All travellers are asked to monitor their health when they return to Canada. While abroad, you may have come in contact with COVID-19. Watch for fever, cough and difficulty breathing for 14 days after you arrive in Canada. If you have these symptoms, contact Saskatchewan Health Authority Health Line or your family physician for assessment and direction. Note that countries with a level 3 travel advisory (Italy, China and Iran as of March 11, 2020) require limited contact with others for a total of 14 days.

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Duty to Report

Great Plains College is committed to creating and maintaining learning environments in which students, staff and others feel safe. The college cannot and will not ignore any threat of violence. To keep college communities safe, staff, students, caregivers and community members must report all threat-related behaviours to a Great Plains College staff member or call 1-866-296-2472.

A Student Violence Threat Risk Assessment will be initiated for behaviours including, but not limited to:

  • Serious violence or violence with intent to harm or kill
  • Verbal/written threats to harm or kill self/others
  • Online threats to harm or kill self/others
  • Possession of weapons (including replicas)
  • Bomb threats
  • Fire starting
  • Sexual intimidation or assault
  • Gang-related intimidation and violence

What you need to know

  • An investigation may involve students, staff members, the police of jurisdiction, or other community agencies and may involve locker or personal property searches.
  • Interviews will be held with the threat maker and other students or adults who may have information about the threat.
  • Threatening behavior may result in disciplinary action.
  • An intervention plan may be developed for the student making the threat and a support plan developed for any individuals targeted by threats.

For more information, download Great Plains College's Violence Threat Risk Assessment Protocol.

In Case of Emergency

Your instructor will review Great Plains College emergency procedures at the beginning of your program. You will be made aware of what to do in case of emergencies (such as fires, tornados, lockdowns, etc.), where to assemble outside and who to report your presence to.