Refund Schedule

Refund Schedule Parameters

  • Modifications or appeals to the standard terms of the refund schedule should be sent in writing to the Director of Learner Services and Adult Basic Education.
  • Modifications or appeals to the refund schedule for safety training (ST) programs should be sent in writing to the ST region manager.
  • Processing of book and ST refunds will be done at each location by administrative assistants.
  • Those students who submit paperwork for transfer credit 30 days or less into the respective course will be provided a full refund of all course tuition and program fees upon awarding of credit. If paperwork is received after 30 days, no refund will be provided even if transfer credit is awarded.
  • All refunds must occur in the same manner of the original payment. In the case of a credit card payment, the refund MUST be issued to the original credit card provided for payment. Any deviations from this must be approved by the Accounting Manager. If all efforts have been exhausted and it is deemed impossible to refund to the original payment method, a $20 administrative fee will be charged.
    • If the original payment method was debit, refund to the original debit card or in the form of cheque are both acceptable.
    • In the case of cash or cheque, the refund will be issued in the form of a cheque in the student’s name regardless of the person who originally made the payment by cash or cheque.

Exceptions are:

1) If the seat was partially sponsored by an organization, the applicable refund will be returned to the sponsor organization.
2) If a full-time student withdraws from an entire program and is sponsored by Student Loans, the applicable refund is provided back to Student Loans. If a part-time student withdraws from courses and is sponsored by Student Loans, the applicable refund is provided to the student.
3) In the event a student is assessed and diagnosed with a learning disability that was not previously known to the student during the program year and as an accommodation is required to have a reduced course load, all refunds will be provided at 100% during the same program year. No retroactivity to previous program years.

Full-time institute credit programs (semester based)

When withdrawal occurs in the first semester, future paid semesters in the same academic year will be fully refunded. In the case of discontinuation, no refund will be available for future paid semesters.

Program Name
  • Agricultural Science Certificate
  • Business Certificate and Diploma
  • Early Childhood Education
  • Educational Assistant
  • Practical Nursing
  • Youth Care Worker Certificate and Diploma
     
Withdrawal before 30 calendar days prior to the first day of classes
  • 100% refund of tuition less a $200 administrative fee
  • 100% refund of program fees
  • 100 refund of student fees
Withdrawal prior to the first day of classes
  • 100% refund of tuition less non-refundable tuition deposit
  • 100% refund of program fees
  • 100 refund of student fees
Withdrawal on or before 25% completion point of semester
  • Refund of 25% of tuition for the current semester if withdrawn or discontinued. No refund of program fees.
Withdrawal or discontinuation after 25% completion point of the semester
  • No refund after 25% completion point of the semester.

 

8-20 week programs (non-semester)

Program Name
  • Electrician
  • Power Engineering-Third Class
Withdrawal before 30 calendar days prior to the first day of classes
  • 100% refund of tuition less a $200 administrative fee
  • 100% refund of program fees
  • 100% refund of student fees
Withdrawal prior to the first day of classes
  • 100% refund of tuition less non-refundable tuition deposit
  • 100% refund of program fees
  • 100% refund of student fees
Withdrawal on or before 25% completion point of semester
  • No refund of paid tuition, student fees or program fees
Withdrawal from subsequent semesters not yet started
  • Not applicable

 

Non-semester certificate programs over 20 weeks

Program Name
  • Welding
  • Power Engineering-Fourth Class
Withdrawal before 30 calendar days prior to the first day of the classes
  • 100% refund of tuition less $200 administrative fee
  • 100% of refund of program fees
  • 100% refund of student fees
Withdrawal prior to the first day of classes
  • 100% refund of tuition less non-refundable tuition deposit
  • 100% of refund of program fees
  • 100% refund of student fees
Withdrawal or Discontinuation on or before 25% completion of the program length
  • Refund of 60% of tuition and program fees if they discontinued or withdrawn on or before 25% completion of the program length
  • No refund of student fees or program fees
Withdrawal or Discontinuation between 26% and 50% completion of the program length
  • Refund of 50% of tuition
  • No refund of student fees or program fees
Withdrawal or discontinuation if they discontinue after 50% completion point of the program length
  • No refund of paid tuition, student fees or program fees

Administrative Assistant

This refund schedule is administered on a course basis. The refund deadline is calculated based on the start date of that course. Official course start dates for 2022-23 are September 1, November 1, January 4 and March 1.

Withdrawal before 30 calendar days prior to the first day of the official course registration date
  • 100% refund of tuition, student fees and program fees for each course paid for less a $200 administration fee (only for full-time students taking more than 6 courses in an academic year)
Withdrawal between 30 days prior and the first day of the official course registration date
  • 100% refund of tuition and program fees for each course paid for and withdrawn from less non-refundable tuition deposit if applicable (Exception: International Students $300 administrative fee)
  • 100% refund of program fees and student fees
Withdrawal on or before 25% completion of the program/course length within the academic year
  • 75% refund of tuition for each course paid for and withdrawn from if withdrawal is on or before the 25% completion point of the program/course length within the academic year
  • No refund of program fees and student fees
Withdrawal on or before 50% completion point of the program/course length within the academic year
  • 50% refund of tuition for each course paid for and withdrawn from if withdrawal is on or before 50% completion point of the program/course length within the program year
  • No refund of program fees and student fees

 

Part-time institute credit programs or individual courses or programs less than 9 weeks

Program Name
  • Continuing Care Assistant
  • Early Childhood Education
Withdrawal prior to the first day of classes
  • 100% refund of tuition less non-refundable tuition deposit (if tuition deposit applicable)
  • 100% of refund of program fees
  • 100% refund of student fees
Withdrawal after the 1st day of class and prior to the 2nd day of class
  • 50% refund of tuition
  • No refund of program fees and student fees
Withdrawal after the 2nd day of class
  • No refund

Heavy Equipment Operator (industry non-credit)

Program Name
  • Heavy Equipment Operator
Withdrawal on or before the first day of classes
  • 100% tuition reimbursed less the non-refundable deposit. Tuition deposit (less administrative fee of $200) is only refundable 30 days before the first day of class
  • 100% of refund of program fees
  • 100% refund of student fees
Withdrawal after the 1st day of class and prior to the 2nd day of class
  • 50 % refund of tuition and program fees
  • 50% of GST
  • No refund of program fees and student fees
Withdrawal after the 2nd day of class
  • No refund

Adult Basic Education

Program Name
  • Adult Basic Education
  • Literacy
Withdrawal prior to the first day of classes
  • 100% of refund of program fees
  • 100% refund of student fees
Moving from full-time to part-time within the first week of program

  • Eligible for a partial refund of student fees
Moving from full-time to part-time after the first week of program
  • No refund of student fees

 

Certificate in Occupational Health, Safety and Environmental Systems (COHSES) and Diploma in Safety, Health & Environmental Management (SHEM)

Within Week 1
  • 50% refund of course tuition (less a $75 withdrawal fee)
  • Library Access Fees are non-refundable
After Week 1
  • No tuition refund

 

Safety Training (Great Plains College delivered courses)

Withdrawal received by noon on business day prior to start of the course
  • 100% refund
Withdrawal received past noon on business day prior to start of the course
  • No refund
Qualified Student substitutions

  • Allowed prior to the commencement of the course
Withdrawals received once course has started
  • No refund

 

Safety Training (External and/or distinct courses. For example, Enform, Saskatchewan Polytechnic, Fireman's Prep, etc.)

Withdrawal received at least 10 business days prior to start of the course
  • 100% refund
Withdrawal received less than 10 business days prior to start of the course
  • No refund
Qualified Student substitutions
  • Allowed prior to the commencement of the course
Withdrawals received once course has started
  • No refund